Microsoft Teams recording to text

Where a Teams recording ends up

When a Teams meeting is recorded, the video is normally saved to OneDrive or SharePoint, depending on the kind of meeting, and it appears as a file link in the meeting chat. The file is a video, typically MP4, which this site accepts directly. Whether you can download it depends on your organisation's settings and on whether you were the organiser: some tenants allow viewing only. If the download option is missing, that is a decision for your IT admin or the organiser, not something to work around.

Getting the file out, step by step

1. Open the meeting chat or the meeting's recap and find the recording.
2. Open it from OneDrive or SharePoint and look for a download option in its menu. If there is none, ask the organiser to download it or to share it with you.
3. Save the MP4 somewhere you can find it.
4. Drop it in the box above.

Menu names and where options live change between app versions, plans and operating systems, so treat the steps as the general route and check the app's own help page for the current wording.

Consent and company rules

A recorded Teams meeting usually belongs to an organisation, and the people in it may not expect an outside service to process it. Check your company's policy before uploading a work meeting to any third-party tool, ours included. Uploading sends the file to our server; the privacy page says what is kept and for how long.

Meetings that run long

Without an account one file can be up to 15 minutes and 25 MB. A free account lifts those per-file limits and keeps your transcripts in a library, so for anything longer than a short clip, create one rather than cutting the file up. Teams recordings are video, so they are large: a short meeting can already be far bigger than the size limit for guests. If the file is too big to upload comfortably, extracting just the audio on your computer first makes it much smaller.

Reading and using the transcript

The transcript is timestamped, and speaker labels (up to eight people) are part of a free account. They are worked out from voice sound, not from Teams' participant list, so two people with similar voices can be mixed up; rename them and skim the overlaps. Export text for minutes, or SRT and VTT to caption the recording. If Teams already made its own transcript, you can compare the two, but this site never reads it.